With the many elements that go into the planning, coordination, and delivery of a successful event, it’s little wonder that success is often down to the staff behind the scenes.
Your event team will be made up of event coordinators, AV technicians, stylists, chefs, hotel staff, food and beverage staff, servers, coat checkers, drivers, parking attendants, ticket-takers and many more – they are the backbone of any good event. The type and size of your event will determine the number and type of staff required, but big or small, all events rely on their staff to run smoothly.
When working with event teams, it’s important to keep your event outcome in mind and consider what each person can bring to the team.
With that in mind, we’ve got a few tips to help you manage your extended event team and ensure you’re all contributing to a seamless and successful event:
Meet them, brief them and designate tasks
Get to know your extended event team. Make sure they know their role, the event message and desired outcome, and what is expected of them.
Offer and accept feedback
Have an open policy for feedback, for you and them. Encourage them to provide suggestions or alert you to problems quickly, and offer them feedback on their tasks. It’s better to know about potential issues sooner rather than later!
Form processes
Create processes for tasks. This will make it so much easier to train or brief someone in that task, and enable them to complete it again and again successfully.
Encourage them to have fun
Events are fun, and just because they can also be a lot of hard work, doesn’t mean your team can’t enjoy themselves in the process. The higher their energy, the more the event atmosphere will benefit, creating a pleasant experience for event guests.
Enjoy yourself!
It is amazing the improved response you will receive if the event team get along with you and enjoy working with you. They will naturally be more inclined to go the extra mile. Which is a win-win for everyone.
At AVPartners, we know how valuable an experienced and reputable event team is to the success of your event. To find out how we can become a critical part of your extended event team, contact us.