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Apps for event planning

Planning an event is a huge and complex undertaking, with countless tasks to keep track of, tight deadlines and multiple stakeholder demands.

Thankfully, with the use of digital technology, the enormity of event planning becomes a whole lot easier.

And with most solutions now offered through apps, you gain the added convenience of accessing them on your smartphone or device, while on the go.

Here are our favourite apps for event planning:

Eventbrite – a ticketing website and app that allows you to go paperless through online event registration and ticketing. The app allows attendees to show their tickets on their phone, and for hosts to quickly scan at the door, with the attendee list updated in real time.

QuickCal – an intuitive calendar app that lets you create events using natural language, for example, ‘event starts @5’. It gives you reminders, shows you multiple calendars and provides views of upcoming events.

Scanner Pro – go paperless with your documents and receipts by scanning them into the Scanner Pro app. It scans documents with a snapshot and converts them to PDF, ready to email or save.

Super Planner – don’t stress about running out of drinks or overcrowding anymore, Super Planner calculates venue capacities, staffing, and catering to avoid these kinds of issues.

Asana – a task management app, Asana let’s your team collaborate seamlessly together. It allows for project teams to allocate, organise and manage tasks or communicate directly using chat functions.

What apps can’t you do without when planning events?

AVPartners launches cutting-edge events app

AVPartners has launched an innovative events app set to revolutionise the Australian conferencing landscape.

The AVPartners event app combines social media tools, gamification, surveys, and live polls with up-to-date, user-friendly event information; ensuring events are accessible and relevant for the modern event delegate.

Delegates can post updates, tag their location, like posts, comment on each other’s posts and send private messages all from within the app. The app also integrates with Facebook, LinkedIn and Twitter and the event’s hashtag is automatically added to outbound tweets.

Designed as an interactive conference guide, the AVPartners app allows delegates to access up-to-date event documentation such as programs and flyers, videos, maps and local weather as well as speaker, attendee and exhibitor information.

Founding Partner Gary Hackett said “At AVPartners our focus is on enhancing event experiences.”

“An event app was a logical next step as it combines what we do best – the smart use of technology, responsive customer service and ingenuity.”

The app transfers crucial event information traditionally delivered as hard copy documentation or through in-person announcements online. Event organisers can easily update event information at any time without the hassle and cost of printing. They can also send targeted push notifications to attendees giving event organisers a direct line to delegates.

Delegates can leave reviews on sessions, speakers, venues and exhibitors; making it easy for delegates to have their say and conference organisers to collect feedback.

Event sponsors can also gain further visibility with delegates through branded content and advertising within the app.

The app includes an analytics function which allows event organisers to comprehensively report on active users, attendee interactions in the app and reviews.

The AVPartners app accommodates all smart phones and is accessible across iOS, Android and HTML5.