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What you need to know about webcasting

Contact Us Online & Hybrid Event Services Online Event Production Services

Webcasting is the live streaming of video and audio content over the internet to be viewed by a remote audience and the terms are often used interchangeably.

Webcasting has generated a lot of attention in the live events industry and provides huge benefits to companies and guests alike. These include:

  • Extending the reach of your live event experience and its message – with the internet being more accessible than ever, webcasting can help you reach a far wider audience with your message than any event space has capacity to hold
  • Increasing your live event’s ROI and reducing event costs
  • Overcoming geographical boundaries and time constraints
  • Reducing the environmental footprint of your live event and business
  • Convenience – on-demand viewing can be done in the comfort of the home or office

Webcasting is an extremely effective tool for enhancing and extending the overall event experience, building customer relations, boosting exposure, launching products and strengthening a brand. It’s a great option for many live event types, in particular:

  • Corporate Events
  • Conferences and exhibitions – consider video and testimonial interviews from event attendees, or live streaming of presentations?
  • Gala dinners & awards nights – a live webcast can increase attendance, exposure and drive a higher profile and on-demand webcasts can be used for post-event marketing
  • AGMs – a live stream can be useful for shareholders unable to attend the live event
  • Product launches – a live webcast for the release of embargoed information is a great option and also works well for product demonstrations, tutorials and customer support

The options are endless. Contact us if you would like to discuss how to integrate live streaming or webcasting into your next event

Contact Us Online & Hybrid Event Services Online Event Production Services

Media release – AVPartners has launched a new ultra-wide LED screen at Sofitel Gold Coast Broadbeach

Leading audiovisual company AVPartners has installed a permanent 10.5m LED screen in the ballroom of the Sofitel Gold Coast Broadbeach.

The state-of-the-art ultra-wide screen is over three times larger than a traditional projection screen and displays high resolution imagery, and 4K video accompanied by crystal clear sound.

The only permanent screen of its type in event spaces in the region, the LED screen offers Sofitel Gold Coast Broadbeach customers a very impressive, yet cost effective way to enhance their events at the venue.

To complement the technology, Sofitel Gold Coast Broadbeach has undergone a soft refurbishment.

AVPartners’ Partner at Sofitel Gold Coast Broadbeach, Mitch Tucker, said “The brand new ultra-wide LED screen opens up endless opportunities for us to create spectacular event experiences for our clients. The technology represents the future of corporate events, and we’re thrilled to be able to offer it at Sofitel Gold Coast Broadbeach.”

Director of Sales and Marketing at Sofitel Gold Coast Broadbeach, Christian Wachter, said “AVPartners has truly gone above and beyond to add value to our venue and clients. The new technology further bolsters Sofitel Gold Coast Broadbeach’s reputation as a premier luxury Queensland venue.”

To book an inspection contact Mitch Tucker on +61 (0) 438 160 429.

About AVPartners

AVPartners is a leading provider of audiovisual services to major venues. Combining state-of-the-art audiovisual technology, unrivalled expertise, and a highly-tailored approach, AVPartners delivers unique event experiences. AVPartners innovative business model not only enhances events through the provision of technical production, audio, visual, lighting, rigging, event design and styling, but also improves C&E revenues.

www.avpartners.com

About Sofitel Gold Coast Broadbeach

Immerse yourself into Australia’s chic coastal lifestyle at one of the most perfectly situated hotels in Broadbeach. Created with the philosophy that authentic experiences and smart design are vital to today’s global nomad, Sofitel Gold Coast Broadbeach was designed so guests can personally connect with their surroundings and each other in locally inspired luxury, style and sophistication.

Merging a modern, beach-savvy aesthetic with European elegance, Sofitel Gold Coast Broadbeach features beautifully appointed ocean view accommodation and bright, spacious social areas that celebrate the Gold Coast’s brilliant surf and sun. The hotel also features a pair of stunning swimming pools and a Two Chef Hat restaurant, room81 that brings guests and stylish Broadbeach locals together for signature cocktails, cuisine and nightlife experiences.

www.sofitelgoldcoast.com.au

How a destination conference can invigorate your guests

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Hosting a destination conference can create a memorable experience for your attendees. It can energise your guests and really drive your event messaging home. Here are a few reasons why a destination conference is a great option for your next event.

There are fewer distractions

Attending a destination conference means guests won’t have distractions from their daily routines like commuting to work, errands and chores. Instead, they will have a clear mind for taking in what your conference has to offer.

Guests are more dedicated

Guests attending a destination conference will have made a commitment to travel there. This extra level of commitment can translate to more engagement with your event program.

It can double as a holiday for your guests

The destination you choose can work as a big drawcard for people all across the country (and world) to attend your conference. Selecting a location that is a common holiday destination means guests can plan a vacation before or after your conference.

It’s more memorable

Being in a new setting can really make your event unique and memorable. Taking your guests away from their normal day-to-day routine and into a new location will create a new and exciting experience for them – and make your destination conference an event to remember.

It encourages a new audience to attend

If you’re hosting a conference that is open to the public, picking a destination away from your local area is a great way to encourage a wider audience to attend and tap into a new customer pool. Guests living near your chosen destination might be more likely to attend, as well as those from across the country (or world).

You can impress your guests

Choosing the right venue can really impress and rejuvenate your attendees. Choosing a venue with impressive styling, facilities and state-of-the-art technology can wow your guests and make your event memorable. AVPartners has venues all across Australia, providing expert audiovisual and styling for spectacular event experiences.

If you would like to host a destination conference, take a look at AVPartners’ venues or contact us today for more information.

You’re engaged! Now what?

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Getting engaged is an exciting moment! It’s a time filled with joy, love and celebrations. But once the celebrations subside and the dust settles, it’s time to get into serious planning mode. So how can you plan your dream wedding and keep the process as stress-free as possible? The team at Novotel Twin Waters Resort share their tips.

Establish a timeline

The first and most important thing you’ll want to put in place is a timeline for planning your wedding. Your timeline will establish the different stages of planning. It will dictate when you organise different components of the day so that it doesn’t come to the month before the wedding and you still have a tonne of things to plan. Here’s a rough timeline that can help you get started with your wedding prep.

10 – 12 months to go

In the initial stages of planning, you’ll want to establish your budget, pick a date, develop your guest list and lock in your venue. Once you have a venue and guest list in place, send your save the dates.

6 – 8 months to go

Now’s the time to think of a theme for your wedding. Think of the decor, lighting, colours and floral arrangements that you want for the big day. Once you have decided on the style you would like for your wedding, find your vendors and communicate any necessary information they might need for the day. Find a caterer, book your photographer and select the right audiovisual team to create the perfect style for your wedding.

4 – 6 months to go

At the 4 month mark, you’ll want to have your transportation organised. Pick your celebrant and figure out arrangements with them. Book your music and entertainment, appoint an MC, start organising your invitations and choose your attire for the day.

2 – 4 months to go

Send your invitations, decide on the decorations you would like and prepare the logistics of your ceremony.

1 -2 months to go

Organise your marriage license, confirm your final guest count, prepare speeches and toasts. If it’s a sit down dinner, consider organising a seating plan. Don’t forget to try on your wedding garment to make sure it fits!

1 week to go

Finalise all your transport, guest list and seating plan. Confirm the speaking arrangements with your MC and celebrant and finalise arrangements with your vendors. You should have everything organised by this stage, so it’ll be a matter of finalising all your arrangements and making sure everything is ready for the day.

On the day

Put a friend, family member or wedding planner in charge of keeping the day running smoothly so that you and your partner can spend it enjoying yourselves.

Looking for a stunning location to hold your wedding, with all your planning and styling taken care of? Check out Novotel Twin Waters Weddings & Events.

If you’re looking for an audiovisual team that can create the perfect experience for your wedding day, contact AVPartners today.

Media Release – AVPartners appoints Matt Taylor as Partner at the new Westin Perth

Leading audiovisual company AVPartners has appointed Matt Taylor as Partner at The Westin Perth.

Matt brings over 19 years of experience delivering world-class integrated event experiences using state-of-the-art audiovisual technology to his new role.

Starting in the audiovisual industry as a technician in 1999, when 35mm slide projectors and VHS tapes were still used, Matt has been able to explore every aspect of the industry. He quickly moved up the ranks and joined AVPartners in 2009, bringing an impressive amount of passion and dedication to his work that has never faltered. His most recent role was Partner at AVPartners’ venue Crown Perth.

Regarding his new appointment, Matt said, “I love working with dynamic and creative people each and every day, nothing makes me happier than exceeding the client’s expectations. I’m really excited to offer Perth some amazing events at a new venue, and I’m honoured to be given this opportunity from AVPartners.”

AVPartners’ Managing Partner Andrew Hackett said, “Matt has been an asset to us since joining AVPartners in 2009. I can safely say that The Westin Perth is in very good hands under his watch.”

This role recognises the commitment that AVPartners has to promoting from within and rewarding their hardworking and creative talent.

AVPartners was successfully awarded the audiovisual contract at The Westin Perth in early 2018. AVPartners provides AV support for conferences and events at the location and professional technical assistance for delegates.

Media Release: AVPartners promotes Daniel Watters to Partner at Crown Perth

Daniel Watters has been promoted to Partner at Crown Perth.

The role will see Daniel managing a team delivering creative audiovisual (AV) solutions for meetings, conferences, gala dinners and other events at the popular Perth venue.

Daniel previously worked as an Associate at the venue. Daniel has extensive experience in delivering world class event experiences, with strong technical knowledge and client management skills. This, combined with an innovative outlook and passion for his work, has given him a unique skill set at AVPartners.

Prior to joining AVPartners in 2014, Daniel gained over a decade of experience in the AV industry working as an AV technician and event manager.

Commenting on his new role, Daniel said, “I’m extremely proud of this opportunity. I look forward to leading the AVPartners team at Crown Perth and building on our already successful reputation.”

AVPartners’ Managing Partner Andrew Hackett said, “Daniel’s passion for this industry, and dedication to his venue, meant he was the ideal choice for this promotion. He is very deserving of this new role.”

AVPartners is committed to promoting from within and bringing young and creative talent into the management fold. Daniel’s promotion demonstrates this commitment and also recognises his extensive experience and fresh ideas.

AVPartners and Crown Perth have enjoyed a partnership for several years. AVPartners provides AV support for conferences and events at the location and professional technical assistance for delegates.

How poor sound quality can affect your event

What is an event without sound?

Whether it’s in the form of music, speeches, presentations or more, sound is a crucial part to any event. It’s what informs, educates, and entertains your guests; evoking emotion, cause and action. Without it, you would struggle to get your event message across clearly to your guests.

Microphone mishaps, audio delays, or broken sound are just a few of the sound issues that can occur, and have the ability to make or break your event.

So, how can poor sound quality affect your event?

Your guests

Your guests come to your event expecting to be impressed, so it’s a real let down when things like audio fail to meet their expectations. Poor audio can leave them feeling underwhelmed, and can also give them a negative impression of your business, brand, or event purpose.

Your business or brand

With poor audio, your event message may not have had the desired effect or cut-through with your guests, which can make the whole event feel like a waste of time and resources. It can make you appear under prepared and unprofessional which means that guests will be hesitant to do business with you in future.  

Your team

When people work with you at events – be that employees, volunteers, suppliers, sponsors or vendors – they are putting their faith in you and expect a good outcome. When that doesn’t happen, it can actually make them look bad and hurt their reputation, even if they had nothing to do with the issue.

Your future events

If people weren’t impressed at your last event, it’s unlikely they’ll return to the next one. They may even spread the word about how unimpressed they were which means other people may not attend who weren’t even directly affected by the last event!  

Bottom line is – the result of poor sound quality at your event can have lasting effects.

So, how can you ensure that the sound at your next event is without fault?

Hire a professional audiovisual (AV) team

Without the right expertise, things can and do go wrong. A knowledgeable and experienced AV technician knows how to get the balance right to ensure sound is clear, consistent and at the right volume. They’re also on hand to organise, manage, and control it throughout the entire event.

A great AV technician will make adjustments on their sound board to smooth out variations and distribute a more consistent level of sound from speaker to speaker, or song to song, as your event progresses. They can also tune the sound to combat any complications in the acoustics of the event space and amplify the output signal from the speaker to the loudspeakers at the right volume for your audience.

Hiring an in-house AV team, such as AVPartners, can be a fantastic option as in-house teams know their venues well, can offer you a wealth of knowledge and experience, and can tailor audio options to suit your event.

Contact us today to discuss the sound at your next event.

How to impress with a business dinner

Business dinners are a great way to combine relaxed fun and entertainment with professionalism and networking. They offer guests a chance to mingle, catch up, and learn more about each other in a more casual environment than the office or board meeting scene.  

A business dinner might be planned to celebrate milestones; to thank and recognise clients, customers or staff; to introduce new products, services, or ideas; or simply to continue with long-standing traditions. They offer guests a chance to let their hair down while also cementing your brand identity in their minds.

Some things to keep in mind when planning a business dinner to impress include:

Venue

First things first – a great venue will delight your guests as soon as they arrive. Perhaps the venue is in a gorgeous location, is modern, sleek or awe-inspiring. Ensure your guests enter your business dinner with a smile on their face.

Entertainment

For a business dinner, an engaging or classy choice of entertainment is best, such as a presentation by a motivational speaker, or a smooth and slow band to set the mood.

Catering

Impressive food doesn’t need to be oysters or caviar. Your chosen venue may offer dining specialties that can give your dinner a point of difference. Often, the most impressive options involve presenting tried and true favourites in new ways.

AV and styling

Advances in audiovisual technology mean there are endless ways to inspire guests at a business dinner. From lighting up the tables in your brand colours, to projecting your logo onto the walls – there are no shortage of ways to thrill. Add this to themed styling and decor, and your guests will be talking about this dinner for weeks to come!

Contact us today to start planning your next business dinner!

5 ways to manage your event staff for a successful event

With the many elements that go into the planning, coordination, and delivery of a successful event, it’s little wonder that success is often down to the staff behind the scenes.  

Your event team will be made up of event coordinators, AV technicians, stylists, chefs, hotel staff, food and beverage staff, servers, coat checkers, drivers, parking attendants, ticket-takers and many more – they are the backbone of any good event. The type and size of your event will determine the number and type of staff required, but big or small, all events rely on their staff to run smoothly.

When working with event teams, it’s important to keep your event outcome in mind and consider what each person can bring to the team.

With that in mind, we’ve got a few tips to help you manage your extended event team and ensure you’re all contributing to a seamless and successful event:

Meet them, brief them and designate tasks

Get to know your extended event team. Make sure they know their role, the event message and desired outcome, and what is expected of them.

Offer and accept feedback

Have an open policy for feedback, for you and them. Encourage them to provide suggestions or alert you to problems quickly, and offer them feedback on their tasks. It’s better to know about potential issues sooner rather than later!

Form processes

Create processes for tasks. This will make it so much easier to train or brief someone in that task, and enable them to complete it again and again successfully.

Encourage them to have fun

Events are fun, and just because they can also be a lot of hard work, doesn’t mean your team can’t enjoy themselves in the process. The higher their energy, the more the event atmosphere will benefit, creating a pleasant experience for event guests.

Enjoy yourself!

It is amazing the improved response you will receive if the event team get along with you and enjoy working with you. They will naturally be more inclined to go the extra mile. Which is a win-win for everyone.

At AVPartners, we know how valuable an experienced and reputable event team is to the success of your event. To find out how we can become a critical part of your extended event team, contact us.

Our top tips on lighting for your next event

Often overlooked, lighting is an integral  part of any event. Whether it’s a spotlight on a stage, intelligent pinspot lighting on tables at a gala dinner or your brand’s logo projected onto a feature wall – event lighting is extremely adaptable and impressive.

Not sure how to incorporate lighting into your events? We’ve put together some of our best lighting tips and tricks to help you thrill your event guests!




Lighting can make all the difference at any event

Creative use of the many available lighting technologies can transform the look and feel of an event by enhancing the space, creating a desired ambience in the room and supporting event themes.

There are so many ways in which lighting can be used to make any event feel extraordinary!

 


Colours help to create atmosphere at your event

When deciding on the lighting for your event, it’s important to consider the role that colours play in creating atmosphere.

The colours you choose, be it for your decor or your lighting, say a lot about your event message, brand, and theme.

 

 


Lighting can help you stay within your event budget

Add to the visual appeal of your event by making the most of lighting technology. Clever use of intelligent lighting can completely transform any event space, regardless of size, and make a huge impact.

 

Gobos can make a big difference

Gobos are one of the most striking, versatile yet affordable lighting options. A gobo is essentially a stencil cut out of glass or metal, that is then positioned between a spotlight and the area you want lit, creating a unique projected shape or image. The gobo can be made to project patterns, text, logos, and other special effects, which makes them a great option for promoting brands and products. Check out some of our favourite uses of gobos from our events.

Ready to light up your event? Contact us today!