Essential AV Tips for Keynote Speakers

As the main event of any conference or business gathering, keynote speakers carry the weight of delivering a message that’s inspiring, engaging, and memorable. However, no matter how excellent the content or charismatic the speaker, the success of a keynote presentation often hinges on the effectiveness of its audio-visual (AV) setup. Well-executed AV components not only enhance the speaker’s delivery but also create an immersive experience for the audience. Here, we share our top tips for leveraging AV to ensure a successful keynote presentation.

Optimal Sound Quality

Microphone Conference Keynote Speaker

The importance of sound quality cannot be overstated. If the audience struggles to hear or understand the speaker, the message will be lost. Depending on the size of the venue, you may need to use a lapel, handheld, or headset microphone and mastering the use of a microphone is crucial for effective speech delivery. Here are some key strategies to master microphone use:

  • Project your voice: The microphone is a tool to enhance, not replace, your vocal strength. For engaging communication, ensure you are using your full voice
  • Mind your distance: Position yourself correctly – microphones are designed to capture your voice when it flows over or across them.Getting too close could distort your audio output
  • Posture and positioning: Stand upright, project your voice above the microphone, and move with your shoulders, not your head. This approach ensures consistent audio levels and aids in preventing volume fluctuations
  • Avoid microphone mishaps: Tapping or clapping into the microphone can create amplified sounds that might startle your audience. Steer clear of such practices.

By adhering to these guidelines, you’ll maximise your chances of delivering a clear, compelling, and unforgettable presentation.

Keynote Panel Discussion LED Screens

High-Quality Visuals

Visuals form the backbone of any engaging presentation. It’s essential that every image, graphic or video is of superior quality, crystal clear, and visible from all corners of the venue. In recent years, LED screens have emerged as a popular choice due to their ability to display high-definition imagery that truly captivates audiences. Not all venues will have an LED Screen, however if one is present, consider optimising your content for LED screens by incorporating dynamic elements such as videos, animations and moving visuals that add an extra layer of interest and engagement.

Furthermore, consulting with your AV organiser is advisable to ensure your presentation is in the appropriate format and to determine the number of screens available.This valuable information allows you to design your presentation for maximum impact, making strategic use of visual aids. By carefully planning and utilizing visuals effectively, you will deliver a presentation that leaves a lasting impression on your audience.

Accessibility and Inclusion

Incorporate AV solutions that make the presentation accessible to all attendees. This may include closed captioning or sign language interpreters for hearing-impaired audience members or providing a descriptive commentary for visually impaired attendees.

Pre-event Technical Check

AV Operator Audio Desk

Before the event, setting up a rehearsal with the AV team is highly recommended. This hands-on session will serve as an opportunity to validate the sound clarity and volume of the microphone, as well as preview the slides on the presentation screen to ascertain their visibility and impact. Additionally, it provides an opportunity for the speaker to get comfortable with all AV components they’ll be using, be it a clicker for advancing slides, a spotlight tracking their movement on stage, or the location of the preview slides monitor. Undertaking this step allows the speaker to become familiar with the AV setup and increases the likelihood of a smooth, confident presentation.

On-site Support

During the presentation, it should be arranged that the AV team is present to provide real-time technical support, ensuring that everything runs smoothly. They can manage audio cues, control visual elements, and troubleshoot any unforeseen technical challenges. Their expertise allows you to focus on delivering your message without worrying about the technical aspects.

The success of a keynote presentation is dependent on both the delivery and the careful preparation around the AV setup. Understanding the technical requirements, collaborating with the AV team, and leveraging their support on the day of the event all contribute to a smooth and impactful presentation. By paying attention to these factors, you can ensure that your keynote presentation captivates the audience and leaves a lasting impression.

What you need to know about webcasting

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Webcasting is the live streaming of video and audio content over the internet to be viewed by a remote audience and the terms are often used interchangeably.

Webcasting has generated a lot of attention in the live events industry and provides huge benefits to companies and guests alike. These include:

  • Extending the reach of your live event experience and its message – with the internet being more accessible than ever, webcasting can help you reach a far wider audience with your message than any event space has capacity to hold
  • Increasing your live event’s ROI and reducing event costs
  • Overcoming geographical boundaries and time constraints
  • Reducing the environmental footprint of your live event and business
  • Convenience – on-demand viewing can be done in the comfort of the home or office

Webcasting is an extremely effective tool for enhancing and extending the overall event experience, building customer relations, boosting exposure, launching products and strengthening a brand. It’s a great option for many live event types, in particular:

  • Corporate Events
  • Conferences and exhibitions – consider video and testimonial interviews from event attendees, or live streaming of presentations?
  • Gala dinners & awards nights – a live webcast can increase attendance, exposure and drive a higher profile and on-demand webcasts can be used for post-event marketing
  • AGMs – a live stream can be useful for shareholders unable to attend the live event
  • Product launches – a live webcast for the release of embargoed information is a great option and also works well for product demonstrations, tutorials and customer support

The options are endless. Contact us if you would like to discuss how to integrate live streaming or webcasting into your next event

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How to hold a hybrid event

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As technology advances, hybrid events are becoming increasingly more popular and accessible. Hybrid events combine a live (in person) and a virtual (online) audience experience, blending and engaging the two elements. The technology and capability for web streaming is growing rapidly, and event organisers are actively trying to include this option in as many events as possible.

Hybrid and online events can be great for an array of event types, including meetings, product launches, conferences, trade shows, company announcements, training, and sales and marketing updates. Those that attend virtually can view live streamed content of the event, such as keynote presentations, guest speakers, workshops, launches and education sessions via a webcast direct to their computer, tablet or smart phone. Generally, these attendees are also able to interact with the speakers and other virtual attendees via messaging tools such as live chat or social media.

When holding a hybrid event, you need to consider whether your event is fulfilling for all attendees both in person or online. It is important to effectively engage both audiences, and where possible, facilitate interaction between them through networking or online chat features.

Here are some things to consider:

Be prepared

To have a successful virtual experience, you must have a flawless live streaming experience. Information such as video, presentation slides and other event data needs to be prepared, input into the streaming system and tested in advance to ensure everything is working as planned.

Make sure you identify the ideal camera positioning on the stage, the main focal areas and the spots to avoid filming. Some time should be taken to ensure your speakers are prepared and comfortable. Some people may be a little more nervous knowing they are being live streamed to a much larger audience.

Keep on time

It can be hard to keep events strictly on time, but this is even more important when conducting a hybrid event. Like waiting for a TV programme to start, your virtual attendees will log on specifically at that time, for that speaker or presentation, and if there are delays or confusion with timing, they may log off or become disengaged.

Acknowledge your virtual attendees

More often than not, many presenters fail to acknowledge or communicate with the online audience. Take some time during introductions to acknowledge both in person and online audiences – this will ensure that both will feel welcome and part of the event.

Participation and engagement

Allow time and access for both online and in person attendees to participate in discussions or workshops, and remember to allow time for online attendees to contribute, as they may not be able to answer as instantly as those within the room. Consider having a session chairperson to monitor the online platform for questions via Live Chat or other Q&A modules.

Hybrid events that utilise live streaming are a powerful communication tool and can assist you to save money, extend the life of in person events and broaden your audience and exposure, offering different perspectives and an exciting experience for all involved.

To find out more about our Online & Hybrid Event services, please contact us or check the following links.

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The benefits of live streaming your event

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Live streaming has become a craze ever since the pandemic of Covid-19 has forced event organisers into alternative ways of holding their events.

The capability of live streaming has become hugely popular in recent years, especially for events that attract global attention. Live streaming offers people the opportunity to experience events, even if they can’t be there in person.

Perhaps you’ve considered live streaming your event, but you’re not entirely sure if it’s the right thing to do. Maybe you’ve thought, “Well, it could be great exposure, but then again who will purchase a ticket if it’s going to be live streamed for free?” This is a very sensible question to ask. Although there are many benefits to live streaming events, it’s important to consider whether it is right for your event. Some events thrive on exclusivity. Keeping an event exclusive might help with setting ticket prices, selling tickets, or attracting thought leaders. These events might benefit from being kept intimate instead of being live streamed. But for many events, especially ones that have an objective of broadcasting information or selling a certain product or service, live streaming can be greatly beneficial. Here’s why:

Maximise your exposure

Live streaming, especially via social media can help build exposure for your event. Your event can be live streamed to your social media audience, but it can also reach a larger audience if the content is shared and interacted with online. Live videos tend to attract more online engagement compared with other types of content. They incite a sense of urgency, compelling people to watch. When you share your live stream to social media, you also have the option of running ads in order to reach an even wider audience.

Use data to improve your events

When you live stream your event, it gives you the opportunity to learn more about your audience through online data. Bringing your event online can help you gather important information about who your audience is and what they like (or dislike) about your event. Whether you’re live streaming on your website or social platforms, you have access to data on who is engaging with your content. This information can help you make improvements on your event next time around.

Provide a channel of communication for your audience

If you’re broadcasting your event on social media, your live stream will give your event goers and online audience a platform to interact with you while the event is running. It gives them the opportunity to ask important questions about keynote speakers, products being launched or whether there are follow up events.

When you’re live streaming a corporate event, it’s important to get it right. The last thing you want is a major disruption or delay in the audio or video. When you do it yourself there are many risks involved that can disrupt the smooth running of your event. Make sure to hire a professional audiovisual team to do all the hard work so that you don’t have to. At AVPartners we have the right technology and expertise to broadcast your event so that you can rest assured that it’s done the right way.

Get in touch with us today about your next live streamed event.

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Why is digital signage important?

Digital signage is a familiar concept; one only has to go through a takeaway drive-through or glance up at the departure time at an airport to realise that digital signage is all around. This technology has been in hotels and event venues for quite some time, but it may be surprising to know how versatile digital signage has become. 

As a medium that is centrally controlled, wireless and used across multiple spaces with countless configurations, digital signage is a definite must-have for events, and here are four reasons why.

Complement Back-of-house 

Digital signage has many obvious benefits when provided to customers, but it can be equally beneficial for event organisers, kitchen and venue staff, and banquets crew. As this technology can be updated with the click of a button, it is easy to display the latest updates in room configurations, table seating adjustments, room availability, allocated staff, and any other information venues may desire displayed behind the scenes. As technology continues to improve, these back-of-house monitors may be connected live to front-of-house monitors to enhance response to client needs in real time.

Enhance Client experience

Leading on from our first point, digital signage has a profound effect on the experience of guests. When customer-facing, this signage can increase staff responsiveness, act as a navigational signpost for directing groups to the conference space or breakout rooms, act as seating charts, displaying anything from event sponsor logos to digital menus.   

Display Custom-branded content

Whether your client has content of their own to display, or it is provided by an audiovisual service provider such as AVPartners, digital signage can integrate event-specific backgrounds. Adding not only a client’s logo but their custom content as a background for the event information adds a sophisticated and unique element of theming to conferences and events. These inclusions add to the overall aesthetic and appeal of an event.

Decreasing requirement on resources

Finally, digital signage has the added advantage of being resource-sensitive. Digital signage can be updated in real time, can reduce labour-intensive-administrative tasks such as printing (and reprinting!) of table seating plans and charts, and remove the need for items such as banners which require careful transport and can be costly to produce.

Originally published in the Business Events News newsletter 4th February 2020 for the column ‘Partner Up’, available here.

4 Steps to a smooth Christmas Event

The lead up to Christmas can be quite hectic, especially when you are planning a special Christmas function. With so many elements to an event, it’s important to remember how crucial your audiovisual needs are to the event’s success. Keeping in contact with your AV Event Coordinator in the week leading up to your Christmas event will ensure everything runs smoothly on the day.

Here are four tips for ensuring your Christmas function goes smoothly:

Hand digital content and run sheets over

You have spent countless hours preparing incredible content to display throughout your Christmas function. In the week before the event, hand the content over to your AV Event Coordinator and their team who will test your content and ensure it performs as expected. Leaving the content to the day of the event and discovering that the file does not open or play correctly on the screen is a pitfall nobody wants. Checking this a few days out ensures that any corrections can be made in time.

Put your entertainment in touch with the audiovisual team

If you booked any live performers such as a band, it is a great idea for them to touch base with the audiovisual company before the event. This ensures that they can discuss equipment requirements, stage set-up, sound-check and anything else that will ensure smooth transitions between event audio, speeches and live music.

Finalising floor plans

Finalising the floor plans locks in the layout of your event space and ensures correct catering for the event. Confirm the final numbers — particularly on large events, confirm any dietary requirements, check floor plans and make any changes to the room layout. If you have assigned seating, discuss how seating charts can be displayed; if this will be digital supply the media content.

Have a walk-through with your AV Event Coordinator

Your AV Event Coordinator is your contact for all aspects of your audiovisual needs, and it is important to schedule a walk-through with them if possible. If time and geography permits, this face-to-face meeting is when you have an opportunity to see your event space and make any last-minute requests or changes to audiovisual needs or setup and have a final review of the digital content.

About Ritchie Harland

Ritchie Harland is the Partner at Novotel Sunshine Coast Resort for AVPartners, an unrivalled provider of fully integrated event solutions to premier conferencing and event venues in Australia. AVPartners delivers superior technical production and audiovisual technology, tailored event design and styling, with teams of highly-skilled industry professionals. www.avpartners.com

Originally published in Business Events News publication 26th November 2019 for the column ‘Partner Up’.

8 ways to encourage user generated content at your events

User generated content is an easy way for brands and companies to expand their marketing reach with little to no hands-on effort. With the prevalence of social media, companies can easily share content that their audience creates. The power of this is that their audience effectively becomes an endorser for the company, without payment having occurred. This also means the company gains trust amongst its audience.

So how can you translate this to encourage user generated content at your next event? Here are 8 tips.

Create a hashtag

Create a relevant hashtag with your delegates prior to the event and if it’s annual, make sure you include the year so your delegates don’t accidently post about a different event. For example, if you are hosting the National Safety Conference 2019, your hashtag might be #natsafetyau19.

Create a social media wall at your event.

This consists of a large screen, or wall that you can project onto and is linked to popular social media feeds like Instagram, Facebook and Twitter. The wall should focus on your event hashtag or handle and see all the pictures, tweets and status updates your delegates are posting live throughout the event.

Create a selfie wall

Different to a social media wall, this consists of a physical frame or backdrop featuring your event hashtag, theme colours and anything else that will clearly identify your event. Attendees can then take a selfie with the frame to add to their own social media pages. As added incentive to take a selfie, you may wish to allocate certain times your delegates can get a photo with a superstar speaker. Having the chance to get a picture with an expert in their industry is a great incentive to get involved, and effectively promote your event.

Run a contest

This is a fun way to encourage your attendees to upload their own pictures and videos of the event. You could run the competition like a treasure hunt and the first person to post a photo of a certain exhibition stand, for example, could win free tickets to next year’s event. If you change the competition frequently enough, this will encourage your attendees to continue posting photos and videos for their chance to win.

Create an interactive conference program

Encourage your attendees to get up and take part during the presentations. Whether it be by sharing their opinion alongside an industry expert or running a roundtable, give your attendees a reason to take pictures or videos and connect with one another. This is the perfect opportunity for the ‘humblebrag’ where you delegates can say “look where I am and look what I did.”

Theme your event

Theming allows you to create interesting concepts, images, colours and shapes that your attendees are bound to want to take photos of. If you choose to have a theme, you can promote it through your audiovisual elements, dress code, invitations, programs, marketing, decor, entertainment, food and music. For example, an Alice in Wonderland theme might include a big screen with a looped video of Alice falling down the rabbit hole. Your tables could have teacups and red roses as centrepieces.

Hire awesome entertainment

Impressive entertainment can really set your event apart from the rest. By choosing highly visual or sound focused entertainment, you can give your attendees something to video or take photos of. You might consider hiring comedians, puppeteers, magicians, dancers, trapeze artists, balloon artists or DJs. Encourage your attendees to share the photos or videos they take on your social media pages to get the word out.

Leverage influencers

If you have held your event previously, you will already have social media followers. Turn these followers into influencers by encouraging them to write a review on your social media page about their favourite part of the event. Sharing their feedback is a great way to encourage new people to attend and shows your past attendees you value their thoughts and opinions. This feedback can also help you learn and create a better event.

AVPartners is an in-house audiovisual specialist for hotels and event venues around Australia. We can help to bring your event alive with a theme and can support the technical needs of your event. If you would like help encouraging user generated content at your event, contact us today.

5 tips to encourage guests to attend your next conference

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One of the biggest challenges when hosting an event is ensuring you have enough guests attending to make the event worthwhile. Here are 5 tips that can help you to boost your numbers at your next conference, without the last minute ‘free-ticket’ scramble.

Consider the timing of your event

It’s important to do careful research when considering what time of year to hold your conference. To encourage guests to attend, ensure there are no other competing conferences, events or holidays that may draw your delegates away from attending.

To avoid conflicting events, the first step is to conduct some research looking for other conferences, awards ceremonies and gala dinners that may be of interest to the industry. Take note of when they are being held and when there are reasonable gaps.

Secondly, think about busy holiday periods, like summer when people are inclined to travel and also any holidays that are industry specific, for example bank holidays for those in finance or school holidays for educators. Steer clear of those.

Next, consider how long you want your event to run for. While you may have a lot of content to cover, it may not be practical to host a week-long affair. You will need to consider the cost of venue hire and how much time your potential delegates are likely to get off work.

Offer early bird pricing and reward last year’s attendees

If this is an event you have held previously, an easy way to encourage attendees to register is to offer a returning delegate discount. This is a good starting point to gauge early interest in your event.

You may also wish to offer discounts for colleagues working at the same company. For example, if two delegates from the same company register (at the same time), a third can come for free!

Alternatively, ‘early-bird’ pricing for keen attendees who register far in advance is another way to draw a baseline of expected numbers. If you get good takeup for your early bird pricing, either your discount is too good to refuse or your attendees believe you really have something exciting and important to share.

Invite a high profile speaker or entertainer to present

Whether it be a celebrity in the industry or an actual Hollywood celebrity, getting a notable person involved in your event is sure to boost event registrations as your attendees want the opportunity to see and meet this high-flyer.

Remember that high flyers may ask for payment to be involved in your event, so if you plan to go down this route, make sure you factor that in to your budget.

They may also only be available at certain dates or times, so either consider this when choosing a date to host your event or make sure that your agenda is flexible.

Use reputable suppliers for your catering, audiovisual and venue needs

Choosing well-known suppliers for all your event needs, demonstrates the professional calibre of your event.

Some suppliers work in-house, like AVPartners, so they have strong knowledge of the venue you have hired and will be well connected with staff. This means aspects around setup may be integrated, creating a more cohesive event. For example, if you are choosing to have a theme, the way the room is dressed and the lighting and sound utilised to reflect this theme will be in sync.

Having a strong understanding of the venue is particularly useful for audiovisual suppliers as they will know the quirks of lighting and sound inside your chosen venue. With strong venue knowledge, they can set your lighting at the appropriate height and sound at the appropriate level to achieve best results.

Likewise, if you have any type of query, it’s easier to be pointed towards the right staff member who can assist. Using seasoned suppliers also means you have strong support should something go wrong.

Promote your event using social media

Social media has the ability to reach far and wide very quickly. It’s easy to create a social media page advertising your event and have interested people share this and talk about it. People are far more likely to be interested in an event if their friends are attending.

It’s worthwhile encouraging attendees to get involved in a conversation on social media as a way to promote the event. Or better still, provide your attendees with a ‘sneak peek’ of what they can expect to see at the event. Perhaps a short video of a speaker or photos from a past event. This is a great way to create excitement around your event and it’s easy content for your attendees to share and hopefully entice others to register.

AVPartners are the in-house audiovisual specialists for a range of hotels and event venues across Australia. Contact us so we can assist you to boost your delegate numbers at your next conference.

How long does it take to plan an award ceremony?

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An awards ceremony is an exciting opportunity to showcase talent, success and achievements. Giving an award is a great way to recognise the hard work of an individual or team and illustrates the exceptional value the person or team has contributed to their field of expertise.

When planning and hosting an award ceremony, it’s important to know what type of awards are being given and whom you are giving them to. For example, hosting a graduation ceremony has different requirements to a ‘best in industry’ event.

Understanding the purpose of the event will help determine these elements, along with determining a timeline for planning. Here are our timeline tips to help you plan and host your awards ceremony:

6 months out

Set a budget

Setting a budget will help you to assess the feasibility of hosting an awards ceremony and can inform your organisation’s timeline as it impacts how much marketing you complete, and helps you understand ticket pricing and how many attendees you can invite and expect to attend.

You may need to set aside funds for catering, entertainment, an MC, marketing, venue hire, audiovisual hire, decorations and judges.

Choose a date and venue

Once you know what you can afford and how many people you hope to attend the event, you can choose a venue that suits you size and location requirements.

5 months out

Set an application form

Even potential graduates need to apply to receive their testamur. Decide on the categories for your award winners and what they need to showcase to win. How will they share that information with you? You may need to create a downloadable form for them to fill out and submit. Upload this form, and the criteria applicants will need to address, to your website or a dedicated event website and share it through your marketing channels. Getting the word out about the event will encourage people to submit an application and register to attend.

Make sure you include an application deadline that will give you enough time to decide on the winners. Usually 2-3 months before the event is recommended so you can receive and carefully review each application.

4 months out

Choose a judging panel

Choose a small number of well-known industry experts to judge the award applications. You can advertise their involvement in your event as a way to encourage award applications and event registrations.

3 months out

Select your audiovisual provider and catering menu

Now is the time to book in your audiovisual provider and any technological tools you will need on the day. Will you be choosing a theme? How would you like the room to be set up? The requirements for a sit down dinner vary greatly to a stand-up networking event with canapés.

Understanding the design of your event may determine what foods you serve. If you are hosting a sit-down awards dinner, then larger main meal dishes will be required. This will also determine the timing and flow of the event, for example, the number of awards announced between courses.

2 months out

Application deadline, reviewing of applications

This is where your judges get to work. It is important to consider if you will inform the winners ahead of time so they attend the event or leave this a surprise.

Invite key industry professionals

People use events to network and meet important industry professionals. You can boost the calibre of your event by inviting experts, important people like council members, education institutes, business investors, startups and key companies in the area.

1 month out

Confirm your venue and all your suppliers

Place your final orders for materials and staff you require.

Set your on-the-day runsheet.

Consider if you’d like your award winners to have time to give a speech? Will there be guest presenters? An on-the-day runsheet outlines what will happen and when, and is crucial for each of your staff, AV vendors, and venue staff to ensure a smooth running of the event. A runsheet typically includes a list of tasks and what time they are required to be completed by. It serves as a checklist and also keeps everyone on track.

Be aware that things may change over the next four weeks, so it’s important to keep this sheet up to date. Sharing the runsheet before the day of the event ensures all staff have time to familiarise themselves with what is required and gives them time to ask questions.

2 weeks out

Use your marketing channels to engage attendees and drive excitement leading up to the event. Consider sharing who has been shortlisted, notable event sponsors and who or what the entertainment for the night is. It may also help to share a biography of the MC and any key speakers to set the tone.

On the day

Start early and stick to your runsheet. Know the relevant staff to contact if you have any problems, but most of all, have fun!


An awards night is always full of anticipation and exciting memories; to make your next award ceremony truly memorable, contact AVPartners today.

How to hold an effective business meeting

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Meetings are a regular part of the day-to-day running of a business. They enable employees across the organisation to communicate with one another and get tasks done. Businesses should hold meetings because they are a great way to boost morale, develop work skills and communicate important messages. However, if conducted poorly, meetings can be a time waster.

To avoid a disappointing, unproductive meeting, here are a few tips for holding an effective meeting and some tips on what to avoid.

Set an agenda

Be prepared and set an agenda with topics to be discussed and estimate times for each section. Distribute the agenda ahead of time so participants can understand what will be covered and can prepare accordingly. Being clear on timing of the meeting means your participants can plan their day and will be more focused, rather than worrying about what else they need to tick off the to-do list for the day.

Consider taking your meeting to a new location

Gathering at the same meeting room table at the same time every week or month is a great way to introduce boredom and disengagement among the meeting attendees. To encourage employees to interact, think creatively, and have them engage in lively discussions, take the meeting beyond the meeting room. If you are hosting an annual meeting like an AGM or making a special announcement, consider holding the event in a hotel or offsite conference room. The change of scenery will keep your audience interested and encourage creativity.

Use technology

As the saying goes, ‘a picture is worth 1000 words’. Today, with the importance and ease of access to digital technologies, there is little excuse to not use technology to keep your audience engaged. Most people are used to seeing graphics, videos and music to support the words they hear. Incorporate audiovisuals when planning your meeting. Using projectors and Smart Board presentations that encourage interaction are a wonderful change from ‘death by PowerPoint’. Also incorporate time for questions. This shows you are connecting with your audience and can give the floor to the person asking the question, making them feel valued.

Avoid status updates from all departments

Unless there is something meaningful and important that will be relevant and interesting to everyone involved in the meeting, don’t give a ‘week in review’ from each department during the meeting. Unless there is a specific need for help, a request for more resources or the need to share critical information for a larger team discussion, leave it out.  

Don’t forget to follow up

Don’t assume that everyone remembers or took a note of what their allocated tasks were from the meeting. And don’t assume that everyone understood what you were implying or intending to say during the meeting. Have someone take minutes during the meeting, then send out a meeting summary as soon as possible after the meeting outlining the action items for each individual or team, including a due date and clarifying any points that may have been debated in the meeting. Also send this to people who were unavailable during the meeting as they will need to know what was discussed.


If you would like help to set up your next business meeting for success, contact AVPartners.